Archiving in UNIL units
Documents produced or received by UNIL units are public archives. Managing them is a legal obligation.
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Duties and responsibilities in terms of archiving
Documents produced or received by UNIL units and their employees (administrative staff and teaching staff) are public archives. Managing them is a legal obligation.
The units are responsible for preserving their archives for the first 10 years of the files' life (administrative and legal life of the files). After this period, the units are required to transfer their files to UNIRIS, which is responsible for their historical archiving or disposal. Apart from a few exceptions, the archives may not be destroyed by the units (law on archiving, art. 6).
In 2015, the Direction of UNIL validated Directive on Information Resources and Archives.
Find all the reference texts relating to archiving at UNIL.
Practical guides
For more information on the processing of UNIL's archives, a number of resources are available to the units:
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Archi(ves)...easy - 2020 version (583KB, .pdf)
A mini-guide Archi(ves)... faciles is available to support UNIL units in archiving their files.
Private archives linked to UNIL
Any person or association linked to the institution may offer to donate its archives to UNIL. UNIRIS will ensure the historical preservation, visibility and use of these archives. The terms and conditions of the donation are defined by the two partners in a deposit agreement.
UNIRIS reserves the right to refuse private archives that do not fall within the scope of its missions.
Who should I contact?
To prepare the transfer of your unit's archives, or to propose a donation of private archives, please contact us at the following address: archives@unil.ch