UNIL's Open Access Directive (Serval)

UNIL's mission is, among others, to transmit knowledge and develop science through teaching and research, as well as to foster the development of intellectual life and the dissemination of culture. Through the research it conducts, UNIL contributes to the development, progress and prosperity of the community, and is responsible for safekeepingthe scientific heritage that it generates.

In line with this, UNIL supports and promotes the principle of Open Access to scientific knowledge particularly through the use of its institutional repository, SERVAL.

Compulsory

To all members of the UNIL community who areauthors of a scientific publication. For the purposes of this Directive, a scientific publication is either an article or a book extrait, provided that they have been divulged.

Highly recommended, but left to the discretion of authors (who will decide whether depositing and sharing is feasible based on possible copyright restrictions).

Any other form of scientific publication, such as books in their entirety, doctoral theses, monographs, presentations, posters and conference proceedings, research reports, technical reports and working papers, master's theses, privat-docent thesesand press articles.

Creating a record

This step is mandatory and must be completed no later than at the time of publication.

1. All authors must create a record in SERVAL containing the bilbiometric data of the publication (metadata).
2. The record must be linked to all UNIL/CHUV co-authors.
3. The record must be linked to the UNIL/CHUV units where the research leading to the publication was performed (these may be different from those to which the authors are attached at the time the record is created).

How to create a record for a publication with DOI/PMID.

How to create a record for a publication that does not have a DOI/PMID.

Depositing the PDF

This step is mandatory and must be completed no later than at the time of publication.

1. All authors must include in each record a version of the publication (PDF) in question, providingit exists in digital format.
2. The version of the document, as well as any access restrictions, are determined by the copyright holder (most often the Publisher).
3. Authors are required to deposit the version of the publication that is most widely available.If necessary, this may be the author acceptedversion before the publisher's final layout (postprint).

How to add a PDF to a record.

Sharing the publication (Open Access)

UNIL strongly recommendsauthors to complete this stepas soon as possible in accordance with the principles set out in the Swiss National Strategy on Open Access of swissuniversities.

1. Authors benefiting from external research funding will primarily comply with the Open Access rules of said organization, if they exist.
2. All forms of Open Access are accepted (including Hybrid Access, provided it is covered by a transformativeRead & Publish agreement).
   • As far as the Green road is concerned, the author is required to deposit the most widely shareable version of the manuscript of the publication and to negotiate with the publisher (if necessary) the shortest possible embargo period.
3. Sharing the publication in academic social networks (ResearchGate, Academia, etc.) as well as personal or project websites is not considered an Open Access dissemination modality (although it a link leading to the deposited PDF in SERVAL can be shared in those platforms).

Got any doubts concerning your rights and obligations regarding Open Access publishing for one of your articles? Ask Papago, your Open Access personal assistant!